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Your house manual, one QR code on the fridge

Wi-Fi, check-out, the boiler, the bins, the good bakery. Put it in one PDF, turn it into a link and a QR code, and stop reprinting the binder every time something changes.

See who opened it, and whenLock it with a passwordPrint or share it as a QR code

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How do I share a house manual with guests?

Upload the house manual as a PDF and you get a link and a QR code. Print the QR on a card by the door or on the fridge; guests scan it and the manual opens in a viewer on their phone, no app and no login. When the Wi-Fi password or the check-out time changes, replace the file and the same QR opens the new version. The view counter shows whether guests opened it.

A QR people actually scan

A laminated binder on the counter often goes unopened. A QR on the fridge, the back of the door or the key tag is where people actually look, and it opens the manual on the phone already in their hand.

Update the PDF, keep the QR

A new router, a changed bin day, a bakery that closed. Edit your document, export a new PDF and replace the file behind the link. The QR codes already stuck around the house keep working and now open the new version.

Turn a PDF into a QR code

Add short how-to videos

Some things are easier to show than describe: resetting the boiler, filling the coffee machine, working the hot-tub cover. Upload the manual with a few clips as one album behind one link and one QR, with video seeking on the phone.

Video to link

Know it was opened

Every link has a view counter, so you can see whether the manual is being read at all. On any plan you can also get a notification when someone opens the link, which many hosts read as a quiet signal the guests have arrived.

How to know if someone opened your PDF

Being straight about what this does not do

It is not a guidebook app. No per-guest personalisation, no messaging, no upsells, no booking-platform integration. It is your PDF behind a link.

No editing in the browser. You edit the manual in your own document tool and upload the new PDF. The link stays the same.

Guests need a connection. The manual opens online. Guests can download a copy for offline use unless you switch downloads off.

Unlisted is not secret. Anyone with the link or a photo of the QR can open it. Keep door codes out, or add a password on any plan.

How it works

  1. 1

    Write it where you already write things

    Canva, Word, Google Docs or Pages all export a PDF. Put the everyday things first (Wi-Fi, heating, check-out, bins) and the local tips at the back. Large headings read better on a phone than dense paragraphs.

  2. 2

    Upload the PDF and print the QR

    Drop the PDF on the upload card: up to 250 MB on Free and 500 MB on Pro. Download the QR code and print it on a card for the door, a fridge magnet or the first page of the paper binder.

  3. 3

    Send the link before arrival, too

    Put the same link in the booking message a day before check-in, so guests can read the parking and key instructions before they are standing outside in the rain.

The binder nobody reads, and the QR people do scan

A laminated binder on the kitchen counter often goes unopened, or gets opened only after the guest has already messaged you to ask for the Wi-Fi. A QR code on the fridge, the back of the door or the key tag is where people actually look, and it opens the manual on the device already in their hand. It is also easy to navigate: the viewer lets guests jump through pages and zoom in on the diagram of the fuse box.

Update the PDF, keep the QR

Manuals go out of date constantly: a new router, a changed bin day, a bakery that closed. With a printed binder, every change means reprinting. Here you edit your document, export a new PDF and replace the file behind the existing link. The QR codes already stuck around the house keep working and now open the new version. There is no second link to send and nothing to reprint.

Short videos for the things words cannot explain

Some things are easier to show than describe: resetting the boiler, filling the coffee machine, working the hot-tub cover. Upload the manual together with a few short clips and they become one album behind one link and one QR. The PDF opens in a viewer, and the videos stream on the guest's phone with seeking, so they can skip straight to the part they need.

Door codes and Wi-Fi passwords: keep the sensitive bits separate

An open link can be forwarded, and a QR on a door can be photographed by anyone who walks past. So keep the manual itself free of anything that unlocks the property, and send door codes and lockbox numbers in the booking message for each stay. If you want the whole manual behind a lock, add a password, and you can give the password out with the key. Wi-Fi passwords are a judgement call. Many hosts put them in the manual because it saves the 11pm message; if you do, consider a separate guest network.

Knowing it was actually opened

Every link has a view counter, so you can see whether the manual is being read at all, and whether putting the QR by the door beat leaving the binder on the counter. On any plan you can also get a notification when someone opens the link, which for many hosts doubles as a quiet signal that the guests have arrived.

More than one language

If your guests come from different countries, make one PDF per language. Either give each its own link and its own QR (with a small flag next to each code), or upload them together as one album so a single QR opens a page where guests pick their language. Each version can be updated independently without touching the others.

House manual PDF shared as a link
house-manual.pdfPDF
Wi-Fi and check-out guide shared as a link
wifi-checkout.pdfPDF
Welcome guide shared as a link
welcome-guide.pdfPDF
Local tips document shared as a link
local-tips.docxDOCX
Appliance instructions shared as a link
appliances.pdfPDF
house-manual.pdfPDF
wifi-checkout.pdfPDF
welcome-guide.pdfPDF
local-tips.docxDOCX
appliances.pdfPDF
House rules PDF shared as a link
house-rules.pdfPDF
Guest guide in another language shared as a link
guest-guide-fr.pdfPDF
Updated house manual shared as a link
manual-v2.pdfPDF
Parking and key instructions shared as a link
parking-keys.docxDOCX
Check-in instructions shared as a link
check-in.pdfPDF
house-rules.pdfPDF
guest-guide-fr.pdfPDF
manual-v2.pdfPDF
parking-keys.docxDOCX
check-in.pdfPDF
4,300+
people sharing files
9,700+
links shared
31,900+
times opened

Keep reading

Built for hosts and homeowners

Holiday-let host sharing a house manual link

Holiday-let hosts

A QR on the fridge that opens Wi-Fi, check-out and appliance tips, updated without reprinting.

Homeowner sharing a house manual link

Homeowners & tenants

Leave one link for the house-sitter or the new tenant, with the boiler, the bins and the stopcock.

Manager sharing house manual links for several properties

Multi-property managers

One manual per property on any plan, with passwords and open notifications across the portfolio.

Host sharing a manual with how-to videos as a link

Hosts with videos

Bundle the PDF with short how-to clips for the boiler or hot tub, all behind one link and QR.

What people say

In their words

  • “The admin interface is incredibly intuitive and set up exactly how a user actually thinks. My students all said it was easy to use and worked perfectly.”
    JJasonTeacher · shares class materials
  • “The app is genuinely nice and easy to handle. I keep all my different app links in one place, my App Store and Play Store screenshots, and I organise my images and PDFs into albums with tags. The big storage means everything just lives here.”
    EEvelynApp developer
  • “I handle contracts, invoices and legal files for several different organisations, so almost everything I send is password protected. Link in Seconds makes that simple, and I run my portfolio on a custom domain. It is easy to use and genuinely affordable.”
    GGuy HenryFreelancer · contracts and invoices

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House manual questions

No. Scanning the QR or tapping the link opens the PDF in a viewer in their phone's browser. No app, no account, no login.

Print the QR once. Update forever.

Upload your house manual, stick the code on the fridge, and change the file whenever the house changes.

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