[Docs](https://linkinseconds.com/docs)User guide

# Replace a file and keep the link

Swap in a new version of a file without changing the link, the QR code or the view history.

Sent out a menu, a price list or a CV and now it needs an update? Replace the file behind the link. The address stays the same, so everyone who already has the link, and every printed QR code, opens the new version. Replacing a file is free on every plan.

## What stays the same

- The link address.

- The QR code, including ones you already printed.

- The view count and analytics history.

- Your link settings: password, expiry date, view limit, email gate and the rest. See [Link settings](https://linkinseconds.com/docs/link-settings).

Only the file changes. The new file doesn't have to be the same type as the old one.

## How to replace a file

- ### Open Link settings In **My files**, open the link's **...** menu and choose **Link settings**.

- ### Go to the Sharing tab Find the **Replace the file** section.

- ### Pick the new file Click **Choose new file** and select it. The button shows **Uploading...** while it works. When it finishes you see "File replaced, same link kept".

iPhone photos in HEIC format are turned into JPEG in your browser before they upload, just like a normal upload.

### Size limits

The new file has to fit your plan's per-file limit, the same as any upload:

| Plan | Largest file |

| Free | 250 MB |

| Pro | 500 MB |

| Lifetime | 500 MB |

## How storage is counted

A replace doesn't use up a new link, but it can change how much storage you use.

On every plan the old file is kept as a version (see below), so it still takes up space. The new file needs room on top of what you already use. Delete an old version to free its space.

If the new file would go over your total, the replace is refused and the old file keeps working. See [Plans and limits](https://linkinseconds.com/docs/plans-and-limits).

## Version history

On every plan, each replace keeps the previous file. You see the list under **Version history** on the same Sharing tab, just below **Replace the file**. Each one shows when it was replaced and its size.

- **Restore** makes an earlier file live again. You confirm first ("Make this the live file? The current one is kept as a version."), so you never lose the file you are replacing.

- **Delete** removes an earlier file for good and frees its space.

- A link keeps up to 5 earlier files. When you replace again after that, the oldest one is deleted.

## Safety checks on the new file

A replacement goes through the same safety scan as a new upload, and a restored version is scanned again too. If the new file is flagged, it is not published: your link keeps showing the original file, and you see a message saying so.

Links under review can't be replaced

If a link is being reviewed by our team, you can't replace its file or restore a version until the review is done. You see "This link is under review and can't be replaced." See [Safety, scanning and reporting](https://linkinseconds.com/docs/safety).

## Related

[QR codes Print once, update the file whenever you like.](https://linkinseconds.com/docs/qr-codes)[Link settings Every control for a link.](https://linkinseconds.com/docs/link-settings)[Plans and limits File size and storage by plan.](https://linkinseconds.com/docs/plans-and-limits)

[PreviousQR codes](https://linkinseconds.com/docs/qr-codes)[Next Custom domains](https://linkinseconds.com/docs/custom-domains)

Last updated 4 October 2026. Something unclear or missing? [Tell us](https://linkinseconds.com/contact).

Source: https://linkinseconds.com/docs/replace-a-file